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Integrated Acquisition - Summary:
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Create as a new action or duplicate an existing action to minimize data entry
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Ability to delete/archive documents prior to execution
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Supports automatic or manual document numbering; configuration permits feature to be enabled or disabled as required
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Unique document numbering is automated or manually controlled
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Permits documents to be renumbered after creation as required
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Prohibits duplicate document numbers
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Browse Catalogs
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Build shopping cart
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Connect to financial systems
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Create as a new line item or duplicate an existing item to reduce data entry
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Supports multiple delivery locations per item and multiple funding sources per delivery locations
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Funding for line items can be distributed to accounting codes by dollar amount, quantity or percentage
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Totals are automatically calculated for funds certification, commitment, and obligation processes
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Maintains user product list of recurring purchases
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Use user product list for ordering
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Amendments & Modifications
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Change documents through amendments or modifications
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Sequential amendment/modification numbers can be automatically generated
or the user can assign a unique number
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System generated text summarizing amendment changes can be automatically generated by the system
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Project summary tracks funding changes; decreases in the total amount of the
document result in a de-commitment or de-obligation of funds
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Vendor invoices approved/pending certification
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Milestones/deliverables tracking
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Automatically generates customer standard forms without any manual
editing or formatting
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Forms are automatically populated with the collected user information to reduce
re-entry of data
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Save your work to complete at a later date
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Updated FAR
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User defined distribution lists can be defined for each form
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Maintains FAR or agency clauses
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Maintains FAR Matrices to facilitate document generation
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Create and maintain agency specific policies including the FAR/DFAR and supplemental
regulatory and clause databases
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Clause prescriptions can be viewed on-line
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Clause selection matrices can be saved for reuse by reference or entirety
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FAR compliant
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Guides users through the process of generating standard procurement documents including the generation
of Statements of Work, Independent Government Estimates, Contract Type Selection and Sources Memos
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Ability to attach an unlimited number of electronic documents
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Any type and size of electronic document can be attached (e.g., MS Word, WordPerfect, Excel, CAD)
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Documents are saved in the database
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Share documents and information
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Internal text editing, copy documents into a standard text editor
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Routes supporting for review, approval and processing
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Funds certification, approval, and tracking
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Multiple funds certifications can be integrated manually and automated
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Accounting data is tracked from commitment through invoice and payment
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Tracks commitments and de-commitment, obligations and de-obligations
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Tracks and processes requisitions via point of commitment
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Automatically calculates available funding remaining on a contract
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Over budget alerts automatically notify users when the requirement exceeds the amount of funds available
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Supports government estimating
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Set estimated milestones, award and/or deliverable date
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Set urgency or critical requirements
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Track Project deliverables, details, and payment history
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Permits documents to be renumbered after creation as required
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Market Research
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Electronic Catalogs
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Shopping Cart
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Historical order viewing
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Visual reporting
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Offers multiple requisition types such as Purchase Request, standard requisition,
interview style requisition, requisition for modifications, requisition for delivery orders
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Requisitions can be suspended or canceled
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Vendor catalog supports GWAC, MAC integration
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Offers templates of required attachments, supporting documents and milestone plans
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Tracks all procurement actions resulting from any given requisition
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Supports automated evaluations, performance management, and awards
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Supports Requests for Quotes, Requests for Proposals, Invitations for Bids, Oral
quotations, and Reverse Auctions
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Source lists can be created and maintained using vendor catalogs, GWACs, MACs and
new vendor updates
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Amendments are automatically linked to the originating solicitation
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Copy line items from multiple requisitions into a consolidated solicitation
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Tracks solicitation development, solicitation package, deliverables, performance
metrics, sections, and evaluation criteria
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Link to customer web site or Fed Biz Opps for posting
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Electronic notification
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Bidders submission electronically or recorded manually, and date/time stamped
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Bidders can submit electronic supporting information and attachments
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Supports bidder catalog, warranties and discounts proposed by vendors
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Provides the ability to request, evaluate and track bids
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Establish Technical and Cost review teams
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Track and evaluate bids and no-bid responses
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Accommodates and maintains records for entire bid process and negotiations
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Supports cost and technical proposal evaluation by user criteria such as the best price
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Create scorecards, define scoring methodology, and perform cost analysis
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Links Vendor Past Performance
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Automatically incorporates proposal evaluation criteria
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Evaluation criteria can be user defined, a "weight" or percent
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Tracks review team comments and evaluation scoring
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Evaluators are notified of assignments through automated notifications
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Purchase Card Orders
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Purchase card holders, limits, and spending patterns
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Basic Order Agreement
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Blanket Purchase Agreement
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Delivery/Task Order
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Interagency Agreement
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Military Interdepartmental Purchase Request (MIPR)
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Multiple Award Setup Award against government-wide contracts
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Fixed Price
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Fixed Price Incentive
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Fixed Price Plus Award Fee
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Definite Quantity
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Indefinite Quantity (IDIQ)
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Requirements
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Time & Material
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Labor Hours
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Cost Plus Award Fee
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Cost
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Cost Plus Fixed Fee
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Cost Plus Incentive Fee
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GWAC/MAC
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Hybrid Contract
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Multi-vendor
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Automatically links delivery/task orders to the base or parent contract
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DO/TO can be awarded against internal or external contracts
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Purchase Card Orders (PCO)
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Fully supports the use of government-issued purchase cards
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Track user profiles/spending
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Set, validate, and track purchase card limits
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Tracks vendor confirmation numbers
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Authorize/Cancel/Suspend Purchase card use or limits via system administrator or other authorized user
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Reporting capability supports end-of-month reconciliation and links bank reports
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Solution prints forms used in the MIPR process including the DD-448, DD-448-C, and DD-448-2
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Links modifications to the base award
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Allows general or administrative modifications
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Provides a detail summary on all contract activity and status
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Provides comprehensive contract administration features that fully support post-award activities including modifications,
receiving, inspection, acceptance, invoicing, payment, and archiving
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Ability to set reminders of important events such as Option Item Expiration Date or Contract Deliverables
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Due-In Date
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Expected renewal dates can be tracked by line item for recurring purchases
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Tracks vendor performance to support performance-based contracting
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Ability to record and track protests and claims
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Fully supports the closeout process using FAR closeout checklists as well as agency
defined checklists based on type of award or site
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Supports receiving, inspection and acceptance capabilities to track the receipt and status of goods and services delivered
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Incorporates Asset Tracking and Visibility linking all acquisition data
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Links shipping information
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Allows receiving personnel access to update the system in real-time with pertinent
receiving instructions/results by line for inspection/ acceptance/or condition
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Identifies incorrect orders/items received immediately into the system for corrective action
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Alerts users of late or pending deliverables
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Links to financial systems and reporting
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Supports the invoice and payment certification process
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Receive invoices electronically, EDI, XML, PDF or entered manually upon receipt
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Captures actual invoice amounts
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Provides electronic approval routing
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Tracks payment certification
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Interface with the agency's financial systems
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Supports FAR closeout procedures
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Supports the use of FAR closeout checklists
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Supports manual or agency closeout checklists
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Link to project status for closeout
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Provides approval routing for closeout
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Closed out documents are read-only
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Stores/archives all associated documents in a closeout folder
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Provides electronic notification of document closeout to appropriate users
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Closeout readies an award for archiving
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Archive closed documents from the active database
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Supports user security for approved archive
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Reverse archive allows a user to un-archive documents
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Select user criteria for archiving
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Report on archived documents
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